PO Box 210069 Tucson, AZ 85721
Phone 520-626-9806
Fax 520-621-9270
Business Office
Tables
ERE Rates
Graduate Assistant / Associate Salaries
Indirect Cost Rates
Independent Contractor Payment Summary Chart
Payroll Codes Smart Sheet
Supplemental Compensation
Indirect Cost Rates
7/1/07 - 6/30/10
On-Campus Organized Research - 51%
amount returned to college - 30%*
The rate is 51.5% for On-Campus Organized Research for 07/01/10 - 06/30/2011
Off-Campus Organized Research - 26% through 06/30/2011
amount returned to college - 15.6%*
On-Campus Instruction - 51%
The rate is 51.5% for On-Campus Instruction for 07/01/10 - 06/30/2011
amount returned to college - 27.9%*
Off-Campus Instruction - 26% through 06/30/2011
amount returned to college - 15.6%*
Instruction is unofficially defined as those activities carried out for the express purpose of eliciting some measure of educational change in a learner or group of learners. "Educational Change" is defined to include (1) the acquisition or improved understanding of some portion of body of knowledge, (2) the adoption of new or different attitudes, and (3) the acquisition or increased mastery of a skill or set of skills. The activities that may be carried out to elicit these educational changes includes both teaching activities and facilitating activities. This includes both credit and noncredit instructional offerings.
On-Campus Other Sponsored Activity - 51%
The rate is 51.5% for On-Campus Other Sponsored Activity for 07/01/10 - 06/30/2011
amount returned to college - 27.9%*
Off-Campus Public Service/Other - 26% through 06/30/2011
amount returned to college - 15.6%*
Public service is unofficially defined to include those program elements established to make available to the public the various unique resources & capabilities of the institution for the specific purpose of responding to a community need or solving a community problem.
Amount returned to the COE from DOE 8% IDC grants - 4.2%*
* the amount returned to the college is based on the amount of IDC collected - e.g. For On-Campus Organized Research (IDC rate 51.5%), the amount returned to college is 30% of the total 51.5% collected. If the grant is for $100,000 and the IDC is 51.5%, the amount of IDC collected will be $51,500. The return to the college is 30% of that $51,500 or $15,450.
Payroll Codes Smart Sheet
Available codes for use in the Earnings Type Field (ETP) of the Time Roster Percent Distribution Screen (45) in PSOS
REGULAR HOUR CODES:
A - Unpaid absence
F - Funeral
FA - Family & Medical Leave Unpaid Absence
FS - Family & Medical Leave Sick
FV - Family & Medical Leave Vacation
FX - Flex Salary
H - Holiday
J - Jury Duty
L - Admin Leave
M - Military Duty
R - Regular Pay
S - Sick
V - Vacation
W - Work Study
Z - Supplemental Comp OVERTIME HOUR CODES:
C - Comp Time Earned @ 1.50
U - Comp Time Earned @ 1.00
N - Comp Time Used
K - Paid Overtime @ 1.50
T - Paid Straight Overtime @ 1.00
ERE Rates
* Use FY 2008/2009 for ERE calculation through 06/30/2009 and beyond.
Graduate Assistant / Associate Salaries
as of 11/02/2007
| ACADEMIC FTE | 0.25 | 0.33 | 0.50 | 0.66 | 0.75 | ANNUALIZED SALARY |
| GRADUATE ASSISTANT I | 5,569 | 7,351 | 11,138 | 14,702 | 16,707 | 22,276 |
| GRADUATE ASSISTANT II | 5,807 | 7,665 | 11,613 | 15,329 | 17,420 | 23,226 |
| GRADUATE ASSOCIATE I | 6,311 | 8,331 | 12,623 | 16,662 | 18,934 | 25,245 |
| GRADUATE ASSOCIATE II | 6,809 | 8,988 | 13,619 | 17,976 | 20,428 | 27,237 |
| Criteria for GA Levels: | |
| Graduate Assistant I: | Masters Student |
| Graduate Assistant II: | Educational Specialist student: doctoral student |
| Graduate Associate I: | Masters degree or Doctoral student with 30 units toward doctorate. |
| Graduate Associate II: | Doctoral student who has passed prelims prior to the beginning of the semester |
• In order to convert an Academic figure into a Fiscal figure, multiply by 1.2.
• In order to convert an Academic figure into an hourly figure for supplemental compensation,
multiply by .00072.
• In order to convert a Fiscal figure into an hourly figure for supplemental compensation,
divide the annualized salary by 2088.
Supplemental Compensation for Faculty and Appointed Personnel Earning Regulations
| Academic Appointment | ||
| 464 maximum hours during Academic Year (mid-August thru mid-August) | Maximum hours during fall and spring semesters is 16 hours per payperiod | To calculate hourly rate: Annualized salary X .00072 |
| Fiscal Appointment | ||
| 174 maximum hours during Fiscal Year (July 1 thru June 30) | Maximum hours is always limited to 16 hours per payperiod Cannot earn on Federal grants & contracts | To calculate hourly rate: Annualized salary / 2088 hours |
| Full-Year Sabbatical (Academic Appointment) | ||
| Status Code=P and FTE=.60 | Grant funded supplemental compensation can be approved at 40% time, not to exceed 32 hours per payperiod | To calculate hourly rate: Annualized salary / 1600 hours |
| Six-Month Sabbatical (Academic Appointment) | ||
| Status Code=P and FTE=1.00 | Maximum hours during fall and spring semesters is 16 hours per payperiod. | To calculate hourly rate: Annualized salary X .00072 |
Independent Contractor Payment Summary Chart
| Independent Contractor | Amount/duration | Document | Attachment Click on an attachment to access complete details. | ICON Required | Complete "For Outside Professionals" portion of CR? |
| Expense Reimbursement Only | Check Req | Original Receipts | No | No | |
| Guest Speakers & Visiting Experts | < = $600, < 3 days for calendar year | Check Req | Brochure/flyer | No | Yes |
| < $10,000, < 14 days for calendar year | Check Req | ICON form | Yes | No | |
| >= $10,000, > 14 days for calendar year | dPR | ICON form | Yes | N/A | |
| Entertainer | <= $1,000 | Check Req | Performance Arrangement | No | No |
| > $1,000 | Check Req | Performance Contract | No | No | |
| Cooperating (Mentor) Teachers | Check Req | Cooperating Mentor Teacher form | No | Yes | |
| NCAA Officials | Check Req | The NCAA's letter or form | No | Yes | |
| Subject Pay | Check Req | Provide a brief description of the program | No | No | |
| Royalty and Permission Fees | Check Req | Contract, letter of agreement, invoice OR statement of distribution | No | No | |
| Manuscript Reviewers | <= $200 for calendar year | Check Req | ICON form | Yes | No |
| > $200 the calendar year | dPR | ICON form | Yes | N/A | |
| Services other than those listed above provided by entities with an EIN (Employer Identification Number) | dPR | Reference EIN in dPR notepad | No | N/A | |
| Services other than those listed above provided by entities WITHOUT an EIN | dPR | ICON Form | Yes | N/A | |
